NEW! Priority Hotel Booking Process

Please read the below as the process and timeline has changed from previous years:

Don’t miss out on the chance to participate in priority hotel booking for The Utility Expo 2020. All exhibitors that submitted their applications and provided a 50% deposit by August 14, 2020 are eligible to participate.

How Does the NEW Process Work and when does it open?

Priority hotel booking will open in 3 phases based on the number of priority points your company has. Show Management will be sending a letter on September 2, 2020 to the person who is listed on the space application as the booth contact with your 2021 priority points.

For companies with 200 or more priority points:

Date Information
September 29, 2020 Request site opens for you, you will receive a letter from Map Your Show with a username and password to access the site to make your company’s request.
All requests must be submitted by 11:59 on 10/12.
October 12, 2020 Site closes for Phase 1 companies.
October 17, 2020 Your hotel Assignment will be sent to you.

For companies with 50-199 priority points

Date Information
October 19, 2020 Request site opens for you, you will receive a letter from Map Your Show with a username and password to access the site to make your company’s request.
All requests must be submitted by 11:59 on 10/30.
October 30, 2020 Site closes for Phase 2 companies.
November 6, 2020 Your hotel Assignment will be sent to you.

Housing opens for remaining exhibitors, both blocks (10 or more rooms) & individual reservations.

Date Information
November 9, 2020 Request site opens for you, you will receive a letter from Map Your Show with a username and password to access the site to make your company’s request.
All requests must be submitted by 11:59 on 12/2.
December 2, 2020 Site closes for Phase 3 companies.
December 18, 2020 Your hotel Assignment will be sent to you.
*If you make individual reservations for less than 10 rooms, you will receive your hotel assignment immediately.

What if we Miss Our Phase/Dates?

Don’t worry, you can still participate in the next phase. But your request will then be limited to what options are available in that phase. So be sure to mark these dates on your calendar.

What if I didn’t Receive our Letter with our Username and password?

You can call our customer service team at 866-236-0442 and we can get that resent to you. Please be aware that these letters are sent to the booth contact and cannot be shared with others. If you book the hotel rooms but are not the main contact for the booth, please reach out to the person in your organization who is and ask them to share this with you.

How Priority Points are Earned:

Years of Membership

X 2


+

Past Participation (SF)

/ 100


=

Priority Points

Definition of Years of Membership
Show Management chooses the company/division with the greatest number of years as an AEM member. An exhibitor must be a current member in good standing with AEM in order to have its years of membership used in calculating the membership number.
 
Definition of Past Participation number
Show Management uses the total square footage purchased by an exhibitor for ICUEE 2019 (now known as The Utility Expo). If a company acquired another company(s), the parent company can use the newly acquired company(s) space.

Review Reservation Policies & Dates

View Policies

Alternative Hotel Options

Securing rooms at a preferred hotel in Louisville, KY can be a challenge, please consider additional housing options:

Airbnb and VRBO are online community marketplaces that connect people looking to rent their homes with people who are looking for accommodations. 
 
Please Note: Airbnb and VRBO not official show partners, Show Management does not have control over their rates or policies. Show shuttle transportation is not provided to any of these properties.

Free Shuttle Service to Select Hotels

Securing your rooms through the official The Utility Expo 2021 hotel block gives you access to the Show’s free shuttle service, helping you save valuable time and money on travel. Shuttle service is available between the Kentucky Exhibition Center and select official The Utility Expo 2021 hotels. Shuttles will operate during official show days, September 28-30, 2021.
Please Note: Not all hotels in the official show block are on the shuttle route.

Beware of Unofficial Hotel Offers!

Maritz Global Events is the official hotel provider for The Utility Expo 2021 and the only company that is able to sell rooms within the The Utility Expo 2021 official hotel blocks.

Please be aware some third-party travel companies may attempt to solicit housing for The Utility Expo 2021. These companies are not authorized by Show Management and may provide false information regarding the availability of rooms at hotels within the show hotel booking program.
 
If you are contacted by a travel company other than Maritz Global Events, please immediately notify Show Management at prondon@aem.org . Show Management works to prevent the unauthorized solicitation of The Utility Expo exhibitors and attendees