Priority Hotel Booking Process

Don't miss out on the chance to participate in priority hotel booking for The Utility Expo 2023. All exhibitors that submitted their applications and provided a 50% deposit by August 12, 2022, are eligible to participate.

How Does the NEW Process Work and when does it open?

Priority hotel booking will open in three phases based on your company's number of priority points. Show Management will send a letter in early fall to the person listed on the space application as the booth contact with your 2023 priority points.


For companies with 200 or more priority points:

Date Information
September 27, 2022 The hotel request site opens for Phase 1 priority exhibitors. You will receive a letter from Map Your Show with a username and password to access the site to make your company’s request.
All requests must be submitted by 11:59 on 10/10/22
October 10, 2022 Site closes for Phase 1 companies.
October 14, 2022 Your hotel Assignment will be sent to you.

For companies with 50-199 priority points

Date Information
October 19, 2022 The hotel request site opens for Phase 2 priority exhibitors. You will receive a letter from Map Your Show with a username and password to access the site to make your company’s request.
All requests must be submitted by 11:59 on 10/31/22
October 31, 2022 Site closes for Phase 2 companies.
November 8, 2022 Your hotel Assignment will be sent to you.

Housing opens for remaining exhibitors, both blocks (10 or more rooms) & individual reservations.

Date Information
November 10, 2022 The hotel request site opens for Phase 3 exhibitors. You will receive a letter from Map Your Show with a username and password to access the site to make your company’s request.
All requests must be submitted by 11:59 on 12/1/22
December 1, 2022 Site closes for Phase 3 companies.
December 13, 2022 Your hotel Assignment will be sent to you.
*If you make individual reservations for less than 10 rooms, you will receive your hotel assignment immediately.

What if we miss our phase/dates?

Don’t worry. You can still participate in the next phase. But your request will then be limited to the options available in that phase. So be sure to mark the preceding dates on your calendar.

What if I didn’t receive our letter with our username and password?

You can call our customer service team at 866-236-0442, and we can get that resent to you. Please be aware that these letters are sent to the booth contact and cannot be shared with others. If you book the hotel rooms but are not the primary contact for the booth, please reach out to the person in your organization who is and ask them to share this with you.

How Priority Points are Earned:

Years of Membership

X 2


+

Past Participation (SF)

x 100


=

Priority Number

Definition of Membership Number:

Show Management chooses the company/division with the greatest number of years as an AEM member. An exhibitor must be a current member in good standing with AEM to have its years of membership used in calculating the membership number.

Definition of Past Participation Number:

Show Management uses the total square footage purchased by an exhibitor for The Utility Expo 2023. If a company acquires another company(s), the parent company can use the newly acquired company(s) space.

Coming Soon!

  • Reservation policies & dates
  • Flight discounts

Free Shuttle Service to Select Hotels

Securing your rooms through the official The Utility Expo 2023 hotel block gives you access to the Show’s free shuttle service, helping you save valuable time and money on travel. Shuttle service between the Kentucky Exhibition Center and select official The Utility Expo 2023 hotels is available. Shuttles will operate during official show days, September 26-28, 2023.

Please Note: Not all hotels in the official show block are on the shuttle route.

Experient official housing seal

Beware of Unofficial housing Offers

Maritz Global Events is the official hotel provider for The Utility Expo 2023 and the only company that can sell rooms within The Utility Expo 2023 official hotel blocks.

Please be aware some third-party travel companies may attempt to solicit hotel booking for The Utility Expo 2023. These companies are not authorized by Show Management and may provide false information regarding the availability of rooms at hotels within the show hotel booking program.

If you are contacted by a travel company other than Maritz Global Events, please immediately notify Show Management at prondon@aem.org. Show Management works to prevent the unauthorized solicitation of The Utility Expo exhibitors and attendees.